NAPO Michigan Blog / Media Center

The Michigan Chapter of the National Association of Professional Organizers invites you to explore this blog so you can be informed of the latest news, events and trends in the organizing industry.

January 1, 2013

Choosing and Using a Calendar

Calendars are the most basic and widely-used tool of time management.

Calendars link events and actions to a particular date and time.

Calendars also serve as a record of the past. 

Endless variations exist. Choosing one can be daunting: a traditional paper wall calendar or desk planner? An erasable whiteboard? A computer-based solution?
Before deciding, make a wish list.

Will you be using the calendar in one location?
Or do you need something portable?

How many events are you scheduling each day?
How many people need to refer to it?

Will you be the only one adding, revising, and deleting events?
Or do others need to contribute to it?

Do you want your calendar to delight or inspire?
Do you want to frame time by the day, the week, or the month?

Winnowing through the options becomes a much saner task when you know which features are essential. Try different designs and types to learn which features support you and which get in your way. Keep in mind that a style that works well for one phase in life may not function at all when your needs shift.

An unused calendar is just a piece of clutter.
People who use a calendar effectively:

   Consult it before making appointments (to avoid double-booking)

   Record every appointment (if it’s not on the calendar, it doesn’t happen), and

   Refer to it frequently (at least twice a day: in the morning so that you keep your commitments; in the evening so that you’re prepared for tomorrow).

Caution: use only one calendar at a time. Multiple calendars generate chaos!!

For more organizing tips, visit

Article submitted by Chapter member Melanie Sobocinski, owner of